Acquisition & Assistance Specialists - USAID - United States
USAID Leadership
Who We Are back Who We Are
Who We Are About USAID
Who We Are
Mission, Vision and Values
Annual Letter
Organization
USAID History
Operational Policy (ADS)
Transparency
Resource Portal
What We Do back What We Do
What We Do Areas of Focus
What We Do
Global Goals
Agriculture and Food Security
Democracy, Human Rights and Governance
Economic Growth and Trade
Education
Ending Extreme Poverty
Environment and Global Climate Change
Gender Equality and Women’s Empowerment
Global Health
Water and Sanitation
Working in Crises and Conflict
U.S. Global Development Lab
Where We Work back Where We Work
Where We Work A Global Presence
Where We Work
Interactive Project Map
Afghanistan and Pakistan
Africa
Asia
Europe and Eurasia
Latin America and the Caribbean
Middle East
Mission Directory
Reports & Data back Reports & Data
Results & Data The Value of Foreign Aid
Reports and Data
Dollars to Results
Quadrennial Diplomacy and Development Review
USAID Forward
Progress
Data Resources
Evaluation
Strategy and Planning
Budget and Spending
Performance & Financial Reporting
News & Information back News & Information
News & Information Latest News at USAID
News and Information
Press Releases
Congressional Testimony
Speeches
Photo Gallery
The Impact Blog
Fact Sheets
Videos
Events
Newsletter
Success Stories
Extreme Possibilities
FrontLines Magazine
Branding
Stay Connected
Work with USAID back Work with USAID
Work With USAID Get Involved
Work With USAID
How to Work with USAID
Partnership Opportunities
Resources for Partners
Get Involved
Careers
Open/Close Menu
Home » Where We Work » Middle East » Jordan » Acquisition & Assistance Specialists (Career Ladder) Acquisition and Assistance Office
Jordan
History
Newsroom
Our Work Democracy, Rights & Governance
Economic Development & Energy
Essential Public Services
Gender Equality and Female Empowerment
Transforming Lives
Work With Us
Acquisition & Assistance Specialists (Career Ladder) Acquisition and Assistance Office
SOLICITATION NUMBER: USAID/Jordan-EXO-16-013
OPEN TO: All interested candidates
POSITION: Acquisition & Assistance Specialists (Career Ladder) Acquisition and Assistance Office
OPENING DATE: June 9, 2016
CLOSING DATE: June 22, 2016
WORK HOURS: 40 hours/week
POSITION GRADE: Foreign Service National (FSN) Grade-09
ANNUAL SALARY: Min. Step 01 (JD13,874) Max. Step14 (JD 22,896)
PLACE OF PERFORMANCE: Amman, Jordan
USAID/Jordan has an immediate vacancy for three Acquisition and Assistance Specialists in the Acquisition and Assistance Office. This is a Personal Services Contract (PSC) position, grade FSN-09. The work schedule is 40 hours per week. The salary level of the selected candidate will be determined based on meeting the required qualifications and documented previous salary history.
This position is a part of an established career ladder, which provides for the potential to progress to the FSN-10 and, subsequently, to the FSN-11 grade level. There is no potential for the Job Holder to become a permanent FSN-09 in this work assignment. Attainment of higher-grade levels is contingent upon the Specialist (Trainee) successfully completing required training, meeting agree-upon objectives and milestones, and performing in a Fully Successful (or equivalent) manner. Promotion to the FSN-10 and to the target FSN-11 grade levels is not mandatory, and failure to achieve those high levels of performance will result in termination of contract.
Applicants who do not meet the minimum number of years of experience may also be considered only after it is determined that there are no other qualified candidates. Should such an applicant be chosen for the position, the starting salary will be set at a trainee level. Trainee-level appointments will require the employee to work for a certain period of time before the employee is eligible for the FSN-09 level. USAID/Jordan will select more than one candidate with this solicitation.
Basic Function:
The Acquisition and Assistance Specialist (Trainee) is located in the Acquisition and Assistance Office, USAID/Jordan. The function of the Office is to provide Acquisition and Assistance (procurement) support to Mission Technical Offices and Development Objective (DO) and Assistance Objective (AO) Teams in the Mission, and in any Regional Offices that may be supported by the Mission. The primary purpose of this position is to perform a variety of acquisition and assistance duties including writing grants, cooperative agreements, contracts, and other procurement instruments and preparing amendments in support of the Mission. The Specialist (Trainee) reviews and recommends approval or revision of requisitions in the Global Acquisition and Assistance System (GLAAS); reviews and recommends approval or revision of scopes of work (SOW); drafts requests for proposal or quote; performs cost and price analysis; analyzes proposals or quotes received; drafts contracts and contract modifications; analyzes contractor-proposed budgets; recommends revisions to various contract provisions; writes Memoranda of Negotiation; and, prepares other required documentation. The Specialist (Trainee) maintains contract files and records up to date, prepares Contractor Performance Reports (CPRs), and supports award closeouts. The Specialist (Trainee) provides guidance related to administrative award modifications. The Specialist (Trainee) is responsible for carrying out day-to-day activities under the mentorship of more senior Office employees.
Major Responsibilities:
The Specialist (Trainee) is responsible for providing basic project acquisition and assistance support to USAID/Jordan Technical Offices, DO and AO Teams, and any designated clients. USAID programs are diverse and multi-sectoral. The Specialist (Trainee) is required to provide basic and limited acquisition assistance to designated Technical Offices, DO, and/or AO Teams, and to support a variety of programs/projects/activities. These programs/projects/activities are implemented through complex Government contracting and grant mechanisms, including but not limited to purchase orders, competitively negotiated technical assistance agreements, contracts, cooperative agreements, Participating Agency Service Agreements (PASA), and sole source contracts, requiring the Specialist (Trainee) to become familiar with the full range of USAID procurement instruments.
The Specialist (Trainee) is assigned work in such a manner as to provide training and the basis for independent selection of appropriate procurement instrument types for the situation at hand, and to accurately apply USG procurement laws, regulations, policies, and procedures governing each type of instrument. The developmental nature of the assignment provides exposure to the acquisition of goods and various types of services. The Specialist (Trainee) will become equally familiar with the procedures for acquisition of goods, and for managing personal service and non-personal service contracting actions.
The Specialist (Trainee) is expected to work with higher-level Specialists/Officers, and with technical specialists/activity managers in DO and AO Teams throughout Mission and/or the Region, assisting in the preparation of annual procurement plans, clear and concise statements of work, and supporting documentation. The Specialist (Trainee) will develop the ability to provide authoritative technical guidance to technical specialists/activity managers pertaining to their procurement-related responsibilities and procedures. Specific developmental duties include:
Pre-Award Duties
The Specialist (Trainee) participates in meetings on procurement planning; collates data, and prepares and updates tracking tools in order to monitor pending procurements; works with clients to assist in the preparation of justifications, waivers, and other necessary approvals, as needed; and, reviews GLAAS Requisitions (REQs) for completeness and clarity before endorsing them to higher-level Specialists/Officers. Prepares solicitation documents in GLAAS, and the electronically posts Simplified Acquisitions and Personal Services Contracts; and, works with higher-level Specialists/Officers to ensure compliance with FAR and AIDAR advertisement requirements, including publication of synopses and solicitations, as prescribed. The Specialist (Trainee) works with higherlevel Specialists/Officers to prepare Requests for Proposal and Requests for Application. The Specialist (Trainee) assists higher-level Specialists/Officers in pre-award activities for competitive solicitations, and with pre-award assessment surveys of potential contractors or recipients, in order to ensure eligibility prior to an award being made.
Post-Award Duties
The Specialist (Trainee) assists higher-level Specialists/Officers in monitoring performance as required by the terms and conditions of the award, through reviews of performance and reviews of financial reports. The Specialist (Trainee) manages the assigned developmental portfolio, assuring that funding is available when required; and, under the guidance of higher-level Specialists/Officers works with AO Teams/CORs/AORs to assure targets/milestones are set and being met (or that remedial action is taken), and that the overall goals of the program/project/activity are met. As assigned, the Specialist (Trainee) conducts site visits and attends meetings. The Specialist (Trainee) provides guidance to technical personnel, and assists in programmatic duties as required to avoid contractual/legal improprieties, seeking guidance from higher-level Specialists/Officers as required. The Specialist (Trainee) assists in researching and resolving issues that may arise during contract performance, including changes, work stoppages, disputes, implementation problems, defaults, cost overruns, unacceptable performance, and payment problems.
The Specialist (Trainee) assists in the conduct of closeouts of contracts, grants, and cooperative agreements after completion. These include ensuring contract audits are conducted in a timely manner, preparing performance documentation, and resolving outstanding issues noted in audits.
Qualification Criteria:
A Bachelor Degree is required. Supporting documentation for the university degree must be included in the application for eligibility purposes.
Three years of progressively responsible experience in acquisition and assistance, development assistance, or a closely related field is required. One year of this experience must have been gained working in a position equivalent to no less than the next lower level of responsibility in this or a related occupation, within a USG Organization, the Host Government, the private sector, or within an International or Donor Organization, in an English-language work environment. Note: Additional experience will NOT be substituted for Education.
Level IV in both written and spoken English and Arabic is required. At Level IV an employee is required to possess a high degree of proficiency in both written and spoken English, including the ability to translate the host country language into precise and correct English, and English into the applicable foreign language. On occasion, an employee at this level might be expected to act as an interpreter in situations where considerable importance attaches to proper word meaning. English proficiency will be tested. A score of 785 on the TOEIC exam (Listening & Reading components only) or 590 is for the TOEFL ITP exam or 96 for the TOEFL iBT are acceptable. Examination scores have to have been recorded within the last six months; or else, candidate will be tested again.
Skills and Abilities:
The potential to acquire the ability to plan and administer acquisition activities, and provide acquisition assistance and support for Agency programs and projects in a timely manner.
The potential to gain the ability to apply contracting regulations, procedures, and policies to individual acquisition and assistance programs.
Ability to deal effectively with high-level representatives of the US and Regional business community, and with colleagues in USAID Missions and/or host governments throughout the Region.
The ability to demonstrate good analytical, negotiating, and time management skills, along with strong proofreading skills and attention to detail.
The ability to work calmly, tactfully, and effectively under pressure, as well as the ability to maintain strict CONFIDENTIALITY, and meet all STANDARDS OF CONDUCT and ETHICS STANDARDS in accordance with US law throughout all phases of acquisition and assistance procurement processes.
The incumbent must have demonstrated excellent computer skills in specialized software including Windows and Microsoft Office suite, data analysis tools, and ability to navigate the Internet with ease.
Selection Process:
Applications will be initially screened for eligibility in accordance with the qualification criteria above. Applicants must address each criterion in their application in order to meet the minimum qualifications for this position. Top-ranked candidates who meet the minimum qualification criteria will be given an English test. Applicants with passing marks will be given a technical test. The technical test will be on any of the criteria previously mentioned and top-ranked applicants with passing marks will be invited for an interview. Testing and interviewing will be conducted in Amman, Jordan. USAID will screen for nepotism/conflict of interest in determining successful candidacy. Employees must have completed 52 weeks of employment in their current position before being eligible to apply. Interested applicants for this position should submit the below listed forms electronically to Email: usaidemployment@state.gov
Complete Universal Application for Employment (DS-0174); plus
A current resume or curriculum vitae; plus
Any other documentation (e.g., certificates, awards, copies of degrees earned) that address the qualification criteria of the position as listed above. All documentation must be translated into English.
Note: Application forms can be accessed from the Embassy web site: http://jordan.usembassy.gov/job_opportunities.html
For emails with several large attachments, please divide your attachments on two or three emails (e. g. in the subject heading write part 1 and attach some of the documents and for the rest of the attachments please attach them on another email(s) as required and write the sequence of parts in the subject heading)
Benefits and Allowances:
As a matter of policy, and as appropriate, a Foreign Service Personal Service Contract holder is normally authorized the following benefits and allowances:
Transportation & Miscellaneous Allowances
13th & 14th Month Bonuses
Jordanian Social Security
Mission Provident Fund Program
Medical Insurance (Employee & Family)
Life Insurance (Employee only)
Point of Contact:
Questions may be directed to the Human Resources office, USAID/Jordan, Tel: 5906000 ext. 6605.
Last updated: June 08, 2016
Share This Page
News
The Ministry of Finance and USAID Release 2015 Report on Public Expenditure Perspectives
United States Launches $4.7 million non-formal education program with Questscope and the Ministry of Education
USAID Takamol-Gender Program implemented by IREX, the Ministry of Environment and Arizona State University Organize the First-Ever Conference in Jordan on Climate Change from a Gender Perspective
USAID Inaugurates $4.6 Million Rehabilitation of Sumaya Pump Station in Mafraq
The USAID Jordan Workforce Development Project Launches “Proud to Be a Craftsman” Initiative
View All
Careers
USAID/Jordan-EXO-16-013
USAID/Jordan-EXO-16-012
Join
Find out about career opportunities at USAID
Act
Learn how you can get involved and lend a hand.
Partner
Find business and funding opportunities.
Comment
Make a general inquiry or suggest an improvement.
Connect
Facebook
Twitter
RSS
LinkedIn
YouTube
Stay Connected
Search
Search Google Appliance
Enter the terms you wish to search for.
Contact Us
Compliance
Forms
Privacy Policy
EGOV
FOIA
No Fear Act
Accessibility
Open Government
Inspector General
Who We Are Who We Are
Mission, Vision and Values
Annual Letter
Organization
USAID History
Operational Policy (ADS)
Transparency
Resource Portal
What We Do What We Do
Global Goals
Agriculture and Food Security
Democracy, Human Rights and Governance
Economic Growth and Trade
Education
Ending Extreme Poverty
Environment and Global Climate Change
Gender Equality and Women’s Empowerment
Global Health
Water and Sanitation
Working in Crises and Conflict
U.S. Global Development Lab
Where We Work Where We Work
Interactive Project Map
Afghanistan and Pakistan
Africa
Asia
Europe and Eurasia
Latin America and the Caribbean
Middle East
Mission Directory
Reports & Data Reports and Data
Dollars to Results
Quadrennial Diplomacy and Development Review
USAID Forward
Progress
Data Resources
Evaluation
Strategy and Planning
Budget and Spending
Performance & Financial Reporting
News & Information News and Information
Press Releases
Congressional Testimony
Speeches
Photo Gallery
The Impact Blog
Fact Sheets
Videos
Events
Newsletter
Success Stories
Extreme Possibilities
FrontLines Magazine
Branding
Stay Connected
Work with USAID Work With USAID
How to Work with USAID
Partnership Opportunities
Resources for Partners
Get Involved
Careers
0 comments:
Post a Comment